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5 Actionable tips for dealing with overwhelm in business

How to deal with overwhelm

These days stress and overwhelm is like the second nature of the most human beings. Unfortunately! But what are the best ideas for dealing with overwhelm in business when it’s really, REALLY just too much? Let me share some tips with you!

 

There is no bigger fraud to productivity than overwhelm. When you have SO much to do that you just decide to take a step back and see how things solve themselves (which they never do, obviously)…

We’ve all been there. But some of us actually live in it as a constant state of mind.

Finding the balance between work and life is hard as it is and it’s especially complicated when you’re working from home. It’s been a somewhat a challenge of mine to actually figure out a strategy how to keep the balance. And dealing with overwhelm in business has played a huge role in that. Good news – the strategy I’m going to share is simple and actionable!

 

Tips to clarify your daily to-do list

 

Actionable ideas for dealing with overwhelm in business

TIP #1: Get super clear about your goals

Goals. Blah. Who has time for that NOW, right?

But when you’re dealing with overwhelm in business, that’s exactly when you should care about the most.

Even if you already have a business plan or a clear to-do list for each of your days, you still should get on this task as well.

Here’s how I did it:

  • I went to the countryside where it’s quiet and no fuss of the city and all its tempting parts is taking my attention
  • I literally just sat down by the fireplace with my notebook and started writing. Writing ALL I have in my mind about my business, about my goals, about my future, my life within a week or ten. The most important part of this process is to GET IT ALL OUT because mind clutter is a real thing, folks.
  • After a while, I reviewed all I had written and started separating it in different chunks. For example, some parts were related to “Growing my audience”, others were more related to “Building an amazing email sequence”, etc. Then I could see what are the different parts of my business or life I was interested in working on and I was thinking about.
  • Then it’s time to prioritize and start making the sense out of it by stating clear GOALS. I wanted to grow my mailing list. How many people per week do I want to get on board? What is my goal for December? And what’s my goal with the list itself?
  • QUESTION all the things you have written. Why it’s there? Do you REALLY need it now?

Having it all written down and put into some kind of a scheme simplified my own understanding of what the hell am I doing.

And I didn’t believe in this at first. I had a business plan ready, I knew what are my goals and my to-do’s.

But when your head is exploding from all this info, it IS easier to store it all on a paper and start making the sense out of it.

 

TIP #2: Eliminate the rest

Minimize. Simplify. Let go. That’s how your business will grow!

I’ve talked about minimalism in business before but there’s no harm in reminding that less is more.

Did you create an amazing project idea and your inner urge is to do it but… it’s not really aligned with your goals? Eliminate it! At least, for now.

You can easily write it down in a to-do list for the future or a list of “dream projects” for when the time is right. But if it isn’t aligned with your CURRENT goals, it will only clutter your mind and day.

And such clutter – of these small things, great ideas – is what brings overwhelm. We feel like we need to do it all NOW. But that’s not all that true…

 

TIP #3: Use Google Calendar instead of a to-do list

This is my golden tip, really. I used to love to-do lists. I still kind of do. But when you write a to-do list, you don’t focus on the time you have. Instead, you focus on the things you should do. And that’s how everything gets out of hands!

Here are just a few reasons why I LOVE Google Calendar:

  • I can schedule time for my to-do list in a very visual manner that lets me actually follow the time I spend on each task
  • I can easily see how much time I spend for nonsense – I regularly update my calendar with the things I’m doing right at this moment
  • I can move tasks from day to day, without forgetting a thing
  • Instead of writing a task on my to-do list, I can schedule it for the future, either it’s a day or a month from now – without forgetting about it!
  • I love the option to color each task so that I can keep color-code my calendar and see what I’m spending the most time for, etc.

As I said, these are just a few things I love about using Google Calendar instead of a to-do list. It has made me much more productive and I’m definitely dealing with the overwhelm way better than I used to when I had tons of impossible lists written!

Why Google Calendar is worth trying

 

TIP #4: Take some time off

Yes, I’m following the good old knowledge that “If you don’t have 10 minutes to meditate, you should do that for one hour instead“.

TIME OFF IS IMPORTANT. I can’t stress this enough. Especially, when you don’t have time to eat or breath. Especially, when your to-do list is exploding. Especially, when you’re overwhelmed in your business.  After all, stress is the epidemic of the 21st century.

And it’s definitely one of the best tools for dealing with overwhelm.

I don’t suggest going for a week offline or leaving without a trace. It can be enough with one evening in a lovely dinner with your spouse, with no phones and other distractions, it can also be an hour long walk each morning or weekend getaway. Anything will do.

Having some offline time is the thing that’ll make you more productive, clear your head and give you more inspiration. Go for that walk! Take a bike ride. Go to the seaside. Read a book for a complete hour or just chase the clouds. Whatever rocks your boat.

Having some offline time is the thing that'll make you more productive, clear your head and give you more inspiration. Click To Tweet

 

TIP #5: Outsource

This is something I started doing just recently when I finally realized that I just can’t do ALL I want to but there still are things that need to get done. That’s exactly how I got to outsourcing.

I have a hard time trusting people since I’m such a control freak. I just love doing things on my own even if I don’t have time for that… And especially, if it’s for my business!

Anyhow, there always are some basic tasks that others could do for you and that you’ll save tons of your own time on. Here are just a few tasks you can outsource:

  • Graphics creation for your business, especially, if you have the template/-s.
  • Blog post editing. Although I use Grammarly for it, if you prefer doing blog editing manually and you have tons of content on your blog, you can definitely hire someone to do that
  • Tasks you’re not a pro in. We all have some things we have more knowledge in than others. Especially, if you have a budget for that, don’t hesitate to hire professionals instead of spending your own time! Whether that’d be blog redesign, email marketing or social media…

 

The good news is – if you found time to read this article, you can definitely juggle your schedule!

Use one or more of these tips and you WILL get through this.

What are your favorite methods for dealing with overwhelm in business?

2 Replies to “5 Actionable tips for dealing with overwhelm in business”

  1. Sofie says: November 13, 2017 at 11:25 pm

    I love that saying “If you don’t have 10 minutes to meditate, you should do that for one hour instead“.
    Would love to implement that more. Also can’t wait till I have a budget to outsource some things. I definitely think that would make me loads less “busy” and much more productive. Amazing post!

    1. Ieva Laicane says: November 17, 2017 at 12:48 pm

      Thanks, Sofie! I’m happy you found it valuable 🙂 Cheers!

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